Senior Payroll Officer

Holmesglen Institute is a leading provider of vocational and higher education in Victoria, with over 40 years of experience and 140,000 graduates. As one of the largest government-owned TAFEs, we offer 600+ courses across multiple campuses, including Chadstone, Moorabbin, Glen Waverley, Eildon, and Melbourne's CBD. Our hands-on learning approach is supported by state-of-the-art facilities and strong industry partnerships, ensuring students gain the skills needed for successful careers. We foster a supportive, inclusive environment that encourages both staff and students to grow, innovate, and make a positive community impact.

The Opportunity:

• Full-Time | Ongoing contract of employment.
• PW5 $77,731 - $83,623 per annum pro rata + 12% super + leave loading (dependent on qualifications and experience).
• On-site position located at the Chadstone campus – onsite parking with close proximity to public transport.

The Finance Department at Holmesglen plays a critical role in managing the Institute’s financial operations, including payroll, accounts and financial accounting. The team ensures all financial transactions are processed efficiently, accurately, and in compliance with relevant regulations and internal procedures, supporting the delivery of high-quality education and services.

The Senior Payroll Officer holds a vital position within the payroll function, contributing to the accurate and timely processing of employee payroll payments. This is an on-site role located at our Chadstone campus, and works closely with the Payroll Manager to ensure all payroll deadlines are met and compliance with legislative requirements is maintained.

As a Senior Payroll Officer, you will:

• Ensure the accurate processing and payment of salaries for all staff, complying with industrial awards, EBAs, and legislative requirements.
• Support the Payroll Manager to meet strict fortnightly payroll deadlines and resolve discrepancies.
• Prepare detailed and accurate payroll reports and spreadsheets for review by management.
• Manage the preparation, verification, and processing of staff reimbursements and travel expense claims.
• Liaise with People Experience and other departments to coordinate payroll-related information (new starters, terminations, salary and leave adjustments).                                                                                                                                                    

To be successful, you’ll have:

• Prior experience in a senior payroll role in a large organisation, with a strong understanding of payroll processes and procedures.
• Experience interpreting and applying complex EBAs to ensure accurate staff payments.
• Experience using TechOne or ADP payroll systems, combined with strong critical thinking, problem-solving, and collaborative skills.
• Diploma in a related field (e.g., Business, Accounting, Finance) is mandatory; a Bachelor’s degree is desirable.
• Commitment to operating ethically within the public sector and aligning with organisational values and standards.
• WWCC and Police Check: Appointment to this position is dependent on obtaining a Victorian ‘employee’ Working with Children Check, and a valid Police Check within the last 12 months.

Our commitment to you:

At Holmesglen Institute, we are committed to fostering a safe, supportive, and flexible workplace where our employees can thrive both personally and professionally. We’ve implemented strong systems and ongoing support to ensure our staff can work and deliver in a safe and adaptable environment. Our team benefits from a range of wellbeing initiatives, access to the Employee Assistance Program, and opportunities for professional and career development. We also offer paid parental leave and flexible work arrangements to support a healthy work-life balance.

Holmesglen is a child safe and equal opportunity employer. We are dedicated to attracting, retaining and developing our people. We value diversity in our workforce and encourage people from all backgrounds, abilities, and identities to apply for roles within our organisation, including the Aboriginal and/or Torres Strait Islander community. 

Here's how to apply:

Please submit your updated resume and a short cover letter with responses to the Key Selection Criteria. We commit to respond to every applicant.

For a confidential discussion regarding this role, please contact Aldi Adiljan (Payroll Manager) at Aldi.Adiljan@holmesglen.edu.au  

For further information relating to this opportunity and to view the position description, please click here.

Applications for this position close on 11:59 pm Sunday 28 June 2026.

If you require specific support to apply for this position or have any application queries, please contact the People Experience Department at recruit@holmesglen.edu.au or on 03 9564 1530 and we will work with you to identify the best way to assist.